Executive Assistant

**Executive Assistant / Operations Partner (f/m/d)**
Full-time · Munich / Hybrid

Do you keep the big picture in sight—even when things get hectic?

If planning, organising and making a founder’s life run smoothly is your passion, you could be the linchpin we’re looking for.

We’re Sanvivo GmbH, a Y Combinator–backed health-tech start-up building a leading end-to-end platform for medical cannabis. Our mission: safe access, fully digital workflows and a new standard of patient care. To get there, we’re assembling a high-energy team—and we need you at the founders’ side.

Your responsibilities

• Prepare strategic decisions for the founder team by researching and structuring relevant information
• Coordinate, plan and improve processes together with the executives and department leads
• Own the founders’ calendars—anticipate, schedule and prioritise internal & external appointments
• Plan and book business trips, hotels and events
• Manage deadlines and tasks to free the founders’ focus for high-impact work
• Draft offers, contract templates and strategic documents
• Run independent e-mail and calendar management, triaging incoming requests
• Compile payroll data and work with external payroll providers
• Record invoices, receipts and expenses; prepare documentation for our tax advisor
• Monitor payment runs, dunning and liquidity
• Run our social-media channels and editorial calendar

What you bring

• 3+ years’ experience as Executive/Personal Assistant, Office Manager or similar
• High level of loyalty, resilience and discretion
• Excellent German and English, written and spoken
• Outstanding organisational talent, structured work style and strong ownership
• Confident with Office suites and digital tools
• Drive to make an impact and think ahead
• Solid command of Gen-AI tools (ChatGPT, Claude, Gemini, etc.) and the ability to use them programmatically
• Sound knowledge of bookkeeping or controlling and the desire to deepen it

What we offer

• A role of trust with direct access to the founders
• Flexible hours and hybrid/remote options
• A modern office in the heart of Munich
• A supportive atmosphere with flat hierarchies
• Ample room for personal and professional growth